Happy Friday all! Before our update, ETS need your help:
Lilly recently communicated that they are moving old SharePoint sites onto SharePoint Online, as part of their O365 upgrade. There are still 240 sites owned by Elanco which have been migrated but not verified by the owner. It is important that owners either verify their site, or indicate that the sites can be deleted. Verification is a straightforward process just to check that content has moved across correctly, and any settings are working. Lilly have even provided a checklist to help owners work through the process.
If verification doesn’t happen by the time ETS come to migrate Microsoft tenants, these sites will be lost. Please cascade this message to your colleagues in IT and across the business that if they received an email from Lilly then they must take action. For any questions please contact Ellie Burn (ETS) / Matt Cronin (Global Services).
Thanks so much, and as always, we hope you enjoy the update. Please don’t be shy asking us any questions or giving us feedback on the ETS – Ask Us Anything Teams channel - We really want to hear your thoughts on what we are doing!
Network - Paul Graham
We have joined forces with the Site Cutover planning work stream this week for a workshop at our Kansas City site. We expect to come away from the sessions with a detailed understanding of the site operations and a list of any unknowns where we will request further information from our Lilly colleagues to complete the picture, enabling us to plan the site migration meticulously. We are very grateful for the hospitality and time that Annie Hopper, Kelli Choate and the EKC team have given us this week.
As much of the network acts as a base on which other systems are built and will, necessarily, be one of the initial deliverables, we are one of the first workstreams to go through the scrutiny of Elanco Quality compliance. This will ensure that we are in line with GxP and have the appropriate security in place. As such, we have been spending time over the last two weeks reviewing our conformity with the newly released InfoSec policies as well as following up on the positive outcome of the supplier evaluations with the privacy impact assessment process. There are further steps to be completed over the next couple of weeks to enable us to start the testing phase.
Collab & Workplace – Ellie Burn & Jo Joss
There has been quite a lot of progression in the meeting room space over the last few weeks. We have been assessing new technologies and have completed a new version of the templates for the new standard small, medium and large rooms, and are now working on getting these in front of a wider audience for some feedback. We will also be working on the cost and support models for the meeting rooms going forward, as well as carrying out some testing of the recommended equipment in the Basingstoke office.
Zoom is now approved to be available in all but 7 countries where Elanco operates – those last 7 (Argentina, Tunisia, Costa Rica, Morocco, Russia, Ukraine, Turkey) tend to be a bit slower to get signed off, due to local privacy law. We’re making great progress though, and Zoom is now approved to be used to make external calls as well as internal. Once you have a host license you can invite anyone to a Zoom meeting, they don’t need to have a hosting license to join. In our new collaboration ecosystem ETS have positioned Zoom as an alternative to MS Teams. It will be available for specific use cases where Teams may not yet be sufficiently mature to meet business needs. We’ll begin rolling the licenses out to select users next week.
Productivity – Tom Burton
3 key updates for this week:
- High-Level Designs (HLDs) are complete! We have a clear picture of our productivity design, and we have started creating the Low-Level Designs (LLDs). The aim is to design everything from how these solutions work, to how will we manage them over the next few years to ensure they keep running effectively.
- Data Migration Assessment (for productivity apps) – we kicked this off recently with the goal of confirming WHAT can be migrated, and HOW we would do that (example: can we migrate files from Lilly Box to Elanco OneDrive). More to come on this soon.
- Microsoft 101 Sessions – we will start running sessions for everyone in Elanco IT to learn more about the Microsoft suite that we have purchased. The first one will be focussed on Productivity and Collaboration. Look out for the first meeting invite coming in the next few weeks. Future sessions will cover things like Azure, Power Platform, Data and more!
Cloud & Identity – Calum Bell
The current focus for the cloud team is the buildout of the infrastructure to support the different environments and supporting other work streams (such as automation) which may need to integrate with the Cloud. We have fully completed our Lab build, including the VPN connection to CoLo 0 (ATC Lab Infrastructure). We will begin moving users from the ATC Lab into our own, at the start of June. We are now finalising some key decisions regarding the architecture in order to ensure we can support as much of our application landscape as possible day one.
In IAM we are locking in on our AD designs and have on boarded the last engineer required for the development work of our AD environment. The key focus for the team now is to reach a technical conclusion regarding the tenant migration with Lilly which is happening the week of the 20th May. This decision has significant impact across the workstreams, sites and users and so needs to be made soon to ensure clarity moving forwards.